Administrative Support Assistant
Company Name:
Department Of Agriculture
This announcement is open to all United States citizens. Permanent Full Time This position is located at the Pocatello Supply Depot (PSD) of the Animal and Plant Health Inspection Services (APHIS), Wildlife Services Program. The incumbent is responsible for a variety of clerical, administrative, procurement, and office automation support functions for Wildlife Services staff. The incumbent also provides assistance to the PSD Manager and Budget Analyst by responding to customer inquiries; processing time and attendance; processing travel vouchers; run reports on financial data; process customer invoices; and, review and route correspondence.
APHIS is an emergency response agency. This means that all Agency employees may be asked or assigned to participate in rotating temporary duty assignments to support emergency programs at some time during their careers with APHIS. For details click: APHIS Emergency Response You must be a US Citizen or US National. Males born after 12/31/59 must be registered with the Selective Service. Subject to satisfactory completion of one year probationary period. Valid state driver''s license is required at the time of application. The duties may include, but are not limited to:
Assists office visitors, receives telephone calls, takes messages, handles most routine matters, and directs technical matters to the proper person.
Receives and opens mail daily, date stamps and distributes it.
Serves as primary Timekeeper and assists the PSD Manager and Budget Analyst regarding time and attendance reports.
Uses established procedures to prepare personnel action requests for PSD employees, including requests for vacancies, within grade increases, promotions, and term extensions, etc. per instructions from the PSD Manager.
Assures that filing systems are current and maintained in accordance with established guidelines; maintains the administrative record for the Pocatello Supply Depot; maintains vehicle fleet records and prepares monthly vehicle reports.
Makes travel arrangements for the PSD Manager and PSD employees, and maintains related records/itineraries.
Receives requests, written and oral, for supplies, equipment, or services.
Reviews data contained in the Financial Management Modernization Initiative (FMMI), APHIS Cost Management System (ACMS), or other financial data repository and produces regularly-scheduled and ad-hoc reports for PSD Manager and Budget Analyst review. Special Conditions:
Satisfactory completion and favorable adjudication of a background investigation and/or fingerprint check.
Must have a valid motor vehicle operator's license in order to run local errands such as to the post office and to purchase office supplies.
There will be some walking, standing, bending, and carrying of light to moderately heavy items (less than 50 lbs.) such as papers, files, books, packages, and the like.
Employee may be required to obtain supplies from the warehouse.
Incumbent must have the ability to perform duties with continuous interruption by phone calls, other office personnel or public visitors, while meeting assignment deadlines. Applications will be evaluated in accordance with Office of Personnel Management's (OPM) Delegated Examining Procedures using category rating. Applicants who meet basic minimum qualifications will be placed in one of three categories: Best Qualified, Well Qualified, or Qualified. Within these categories, applicants eligible for veteran''s preference will receive selection priority over non-veterans. Category placement will be determined based on applicants' quality of experience and the extent they possess the following knowledge, skills, and abilities _(or competencies)_:
Ability to use office equipment, computer technology, and automated business systems
Knowledge of correspondence, document processing, records, files, and reports including those regulated by OFIA and Privacy Act
Ability to identify priorities, changing work requirements, meet deadlines, and lead others
Knowledge of budget, fiscal, procurement, vehicle, and travel procedures and systems
Knowledge of human resource management procedures, requirements, and systems including time and attendance reporting
Ability to evaluate and improve clerical and office administrative policies, procedures, and practices
Written, oral and interpersonal communication skills
The questionnaire will assess your qualifications for the job, and will be used to identify the best qualified applicants to be referred to the hiring manager for further consideration and possible interviews. Your ratings in this Assessment Questionnaire are subject to evaluation and verification based on the documents and references you submit.
Later steps in the selection process are specifically designed to verify your ratings. Attempts to falsify information; inflate your qualifications or providing inaccurate information on federal documents may be grounds to adjust your rating or to not select you. Errors, omissions or providing inaccurate information on federal documents may affect your eligibility. If selected providing inaccurate information on federal documents could also be grounds for dismissing you from the position/agency. Please follow all instructions carefully.
To preview questions please click here. Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including the following specialized experience and/or education, as identified by grade level.
FOR THE GS-05 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-04 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:
Experience in time and attendance procedures and policies in order to accurately prepare, consolidate, and transmit time and attendance data via webTA in a timely manner.
Experience working with Federal travel regulations and procedures in order to prepare authorizations and vouchers for release into PC Travel system.
Experience working with Federal procurement practices and methods to make purchases, reconcile government credit card purchases, process vouchers and assure accuracy and completeness of documents.
Experience in accounting and financial regulations, procedures, standards, and electronic systems in order to perform support activities in processing invoices, orders and account transactions for the PSD.
Skill working with various data processing and editing systems to review, interpret, and take action on the output (reports) generated by these systems.
General knowledge of account record keeping procedures in order to read and interpret information stored in computer generated files and reports. This includes the ability to make timely and accurate adjustments to accounts and other transactions on the basis of this information. Skill required in using spreadsheets and data bases to accomplish daily tasks.
Skill in operating personal computer, calculator, copier, fax, and other office equipment. Familiarity with a variety of software, such as Microsoft Word and Excel in order to create memoranda, letters and reports, receive and transmit e-mail, and sort and process data for electronic transfer.
Ability to communicate in writing in order to compose correspondence on a variety of issues and through the use of notes and oral instructions.
OR
Education: Four years above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. Equivalent combinations of education and experience are qualifying for this grade level.
TRANSCRIPTS are required if:
You are qualifying for the position based on education.
You are qualifying for this position based on a combination of experience and education.
This education must have been successfully completed and obtained from an accredited school, college, or university. For more information on submitting transcripts, click: Transcripts
COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-05 GRADE LEVEL: Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. To learn more about combining education and experience for this series, click the following: Combining Education and Experience for Clerical and Administrative Support Positions
Please read the entire announcement and all the instructions before you begin. The following instructions outline our application process.
You must complete this application process and submit all required documents electronically by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.
We are available to assist you during business hours (normally 8:00 a.m. - 4:00 p.m., Monday - Friday). Applying online is highly encouraged. If applying online poses a hardship, please contact our office during business hours well before the closing date for an alternate method. All hardship application packages with supporting documents must be submitted no later than noon on the closing date of the announcement in order to be entered into the system prior to its closing.
This agency provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.
Step 1: Create a USAJOBS account (if you do not already have one) at . It is recommended that as part of your profile you set up automatic email notification to be informed when the status of your application changes. If you choose not to set up this automatic notification, then you will have to log into your USAJOBS account to check on the status of your application.
Step 2: Create a Resume with USAJOBS or upload a Resume into your USAJOBS account. You may want to customize your resume to ensure it documents duties and accomplishments you have gained that are directly related to this position in order to verify that qualifications are met. In addition, your resume must support your responses to the online questionnaire (you may preview the online questionnaire by clicking on the link at the end of the How You Will Be Evaluated section of the job announcement).
Step 3: Click Apply Online and follow the prompts to complete the Occupational Questionnaire and attach any additional documents that may be required. You can update your application or documents anytime while the announcement is open. Simply log into your USAJOBS account and click on Application Status. Click on the position title, and then select Update Application to continue.
You must submit a complete Application Package, prior to 11:59, ET, on the closing date of this announcement. The following documents must be submitted for your application package to be considered complete. It is your responsibility to ensure all required documents are received within the required timeframes. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in the mail service, system failure or downtime, etc. Failure to submit required, legible documents may result in loss of consideration.
Resume that includes the following information: 1) job information for which you are applying; 2) personal information; 3) education; 4) work experience including the work schedule and hours worked per week as well as dates of employment; and title, series and grade if applicable; 5) supervisors phone number and e-mail address for each work period listed and whether or not we may contact them for reference checks; and, 6) other qualifications.
College Transcripts if education is required for meeting basic qualifications and/or used as a substitute for specialized experience. An unofficial copy is sufficient with the application; however, if selected, an official college transcript will be required prior to entering on duty. All education must have been successfully completed and obtained from an accredited school, college, or university. Foreign education must be evaluated by an approved organization. For additional information, refer to the U.S. Department of Education web site at . All transcripts must be in English or include an English translation.
DD-214 (Member 4 Copy) if claiming Veterans' Preference. Veterans claiming 10 point preference must also submit a VA Letter and an SF-15 Application for 10-point Veteran Preference. Current active duty members must submit a certification that they are expected to be discharged or released from active duty under honorable conditions not later than 120 days after the date the certification is submitted.
Other required documents may include:
CTAP/ICTAP: Certification of Expected Separation, Reduction-In-Force Separation Notice, Notice of Proposed Removal, or appropriate OPM/Agency certification; AND most recent performance evaluation; AND SF-50 demonstrating your separation or the position from which you will be separated.
If you set up your USAJOBS account to send automatic email notifications, you will receive an email acknowledging: 1) the submission of your online Occupational Questionnaire and resume was successful, 2) if you were referred to the selecting official for consideration, and 3) if you were selected or not selected. If you choose not to set up automatic email notifications, you must check your USAJOBS account for the latest status of your application. Your application may be reviewed to verify that you meet the qualifications and eligibility requirements for the position prior to issuing lists to a selecting official. If further evaluation or interviews are required, you will be contacted. We expect to make a final job offer within 40 days after the closing date of the announcement.
Career Transition Assistance Plan(CTAP) or Interagency Career Transition Assistance Plan (ICTAP): If you are claiming CTAP/ICTAP eligibility, provide proof of eligibility to include your most recent performance appraisal, SF-50 showing the full performance level or career ladder of your current or previous position, and proof of eligibility such as a RIF separation notice or letter from OPM/your agency. CTAP/ICTAP eligibles will be considered well-qualified if achieving a rating of 85 or above. Information about CTAP/ICTAP eligibility is at: OPM''s Career Transition Resources website.
More than one selection may be made if another vacancy occurs within 90 days of the issuance of the certification of eligibles.
Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc) should contact: USDA''s TARGET Center at (voice and TDD).
Direct Deposit - Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to a financial institution of your choosing.
E-Verify: Federal law requires agencies to use the E-Verify system to confirm the employment eligibility of all new hires. If you are selected as a newly hired employee, the documentation you present for purposes of completing the Department of Homeland Security (DHS) Form 1-9 on your entry-on-duty date will be verified through the DHS ''E-VERIFY'' system. Under the system, the new hire is required to resolve any identified discrepancies as a condition of continued employment.
!benefits.hms?orgId=15&jnum;=131454Estimated Salary: $20 to $28 per hour based on qualifications.
Department Of Agriculture
This announcement is open to all United States citizens. Permanent Full Time This position is located at the Pocatello Supply Depot (PSD) of the Animal and Plant Health Inspection Services (APHIS), Wildlife Services Program. The incumbent is responsible for a variety of clerical, administrative, procurement, and office automation support functions for Wildlife Services staff. The incumbent also provides assistance to the PSD Manager and Budget Analyst by responding to customer inquiries; processing time and attendance; processing travel vouchers; run reports on financial data; process customer invoices; and, review and route correspondence.
APHIS is an emergency response agency. This means that all Agency employees may be asked or assigned to participate in rotating temporary duty assignments to support emergency programs at some time during their careers with APHIS. For details click: APHIS Emergency Response You must be a US Citizen or US National. Males born after 12/31/59 must be registered with the Selective Service. Subject to satisfactory completion of one year probationary period. Valid state driver''s license is required at the time of application. The duties may include, but are not limited to:
Assists office visitors, receives telephone calls, takes messages, handles most routine matters, and directs technical matters to the proper person.
Receives and opens mail daily, date stamps and distributes it.
Serves as primary Timekeeper and assists the PSD Manager and Budget Analyst regarding time and attendance reports.
Uses established procedures to prepare personnel action requests for PSD employees, including requests for vacancies, within grade increases, promotions, and term extensions, etc. per instructions from the PSD Manager.
Assures that filing systems are current and maintained in accordance with established guidelines; maintains the administrative record for the Pocatello Supply Depot; maintains vehicle fleet records and prepares monthly vehicle reports.
Makes travel arrangements for the PSD Manager and PSD employees, and maintains related records/itineraries.
Receives requests, written and oral, for supplies, equipment, or services.
Reviews data contained in the Financial Management Modernization Initiative (FMMI), APHIS Cost Management System (ACMS), or other financial data repository and produces regularly-scheduled and ad-hoc reports for PSD Manager and Budget Analyst review. Special Conditions:
Satisfactory completion and favorable adjudication of a background investigation and/or fingerprint check.
Must have a valid motor vehicle operator's license in order to run local errands such as to the post office and to purchase office supplies.
There will be some walking, standing, bending, and carrying of light to moderately heavy items (less than 50 lbs.) such as papers, files, books, packages, and the like.
Employee may be required to obtain supplies from the warehouse.
Incumbent must have the ability to perform duties with continuous interruption by phone calls, other office personnel or public visitors, while meeting assignment deadlines. Applications will be evaluated in accordance with Office of Personnel Management's (OPM) Delegated Examining Procedures using category rating. Applicants who meet basic minimum qualifications will be placed in one of three categories: Best Qualified, Well Qualified, or Qualified. Within these categories, applicants eligible for veteran''s preference will receive selection priority over non-veterans. Category placement will be determined based on applicants' quality of experience and the extent they possess the following knowledge, skills, and abilities _(or competencies)_:
Ability to use office equipment, computer technology, and automated business systems
Knowledge of correspondence, document processing, records, files, and reports including those regulated by OFIA and Privacy Act
Ability to identify priorities, changing work requirements, meet deadlines, and lead others
Knowledge of budget, fiscal, procurement, vehicle, and travel procedures and systems
Knowledge of human resource management procedures, requirements, and systems including time and attendance reporting
Ability to evaluate and improve clerical and office administrative policies, procedures, and practices
Written, oral and interpersonal communication skills
The questionnaire will assess your qualifications for the job, and will be used to identify the best qualified applicants to be referred to the hiring manager for further consideration and possible interviews. Your ratings in this Assessment Questionnaire are subject to evaluation and verification based on the documents and references you submit.
Later steps in the selection process are specifically designed to verify your ratings. Attempts to falsify information; inflate your qualifications or providing inaccurate information on federal documents may be grounds to adjust your rating or to not select you. Errors, omissions or providing inaccurate information on federal documents may affect your eligibility. If selected providing inaccurate information on federal documents could also be grounds for dismissing you from the position/agency. Please follow all instructions carefully.
To preview questions please click here. Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including the following specialized experience and/or education, as identified by grade level.
FOR THE GS-05 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-04 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:
Experience in time and attendance procedures and policies in order to accurately prepare, consolidate, and transmit time and attendance data via webTA in a timely manner.
Experience working with Federal travel regulations and procedures in order to prepare authorizations and vouchers for release into PC Travel system.
Experience working with Federal procurement practices and methods to make purchases, reconcile government credit card purchases, process vouchers and assure accuracy and completeness of documents.
Experience in accounting and financial regulations, procedures, standards, and electronic systems in order to perform support activities in processing invoices, orders and account transactions for the PSD.
Skill working with various data processing and editing systems to review, interpret, and take action on the output (reports) generated by these systems.
General knowledge of account record keeping procedures in order to read and interpret information stored in computer generated files and reports. This includes the ability to make timely and accurate adjustments to accounts and other transactions on the basis of this information. Skill required in using spreadsheets and data bases to accomplish daily tasks.
Skill in operating personal computer, calculator, copier, fax, and other office equipment. Familiarity with a variety of software, such as Microsoft Word and Excel in order to create memoranda, letters and reports, receive and transmit e-mail, and sort and process data for electronic transfer.
Ability to communicate in writing in order to compose correspondence on a variety of issues and through the use of notes and oral instructions.
OR
Education: Four years above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. Equivalent combinations of education and experience are qualifying for this grade level.
TRANSCRIPTS are required if:
You are qualifying for the position based on education.
You are qualifying for this position based on a combination of experience and education.
This education must have been successfully completed and obtained from an accredited school, college, or university. For more information on submitting transcripts, click: Transcripts
COMBINATION OF EDUCATION & EXPERIENCE AT THE GS-05 GRADE LEVEL: Applicants may have combinations of successfully completed education and specialized experience to meet total qualification requirements. The total percentages must equal at least 100 percent to qualify for that grade level. To learn more about combining education and experience for this series, click the following: Combining Education and Experience for Clerical and Administrative Support Positions
Please read the entire announcement and all the instructions before you begin. The following instructions outline our application process.
You must complete this application process and submit all required documents electronically by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.
We are available to assist you during business hours (normally 8:00 a.m. - 4:00 p.m., Monday - Friday). Applying online is highly encouraged. If applying online poses a hardship, please contact our office during business hours well before the closing date for an alternate method. All hardship application packages with supporting documents must be submitted no later than noon on the closing date of the announcement in order to be entered into the system prior to its closing.
This agency provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.
Step 1: Create a USAJOBS account (if you do not already have one) at . It is recommended that as part of your profile you set up automatic email notification to be informed when the status of your application changes. If you choose not to set up this automatic notification, then you will have to log into your USAJOBS account to check on the status of your application.
Step 2: Create a Resume with USAJOBS or upload a Resume into your USAJOBS account. You may want to customize your resume to ensure it documents duties and accomplishments you have gained that are directly related to this position in order to verify that qualifications are met. In addition, your resume must support your responses to the online questionnaire (you may preview the online questionnaire by clicking on the link at the end of the How You Will Be Evaluated section of the job announcement).
Step 3: Click Apply Online and follow the prompts to complete the Occupational Questionnaire and attach any additional documents that may be required. You can update your application or documents anytime while the announcement is open. Simply log into your USAJOBS account and click on Application Status. Click on the position title, and then select Update Application to continue.
You must submit a complete Application Package, prior to 11:59, ET, on the closing date of this announcement. The following documents must be submitted for your application package to be considered complete. It is your responsibility to ensure all required documents are received within the required timeframes. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in the mail service, system failure or downtime, etc. Failure to submit required, legible documents may result in loss of consideration.
Resume that includes the following information: 1) job information for which you are applying; 2) personal information; 3) education; 4) work experience including the work schedule and hours worked per week as well as dates of employment; and title, series and grade if applicable; 5) supervisors phone number and e-mail address for each work period listed and whether or not we may contact them for reference checks; and, 6) other qualifications.
College Transcripts if education is required for meeting basic qualifications and/or used as a substitute for specialized experience. An unofficial copy is sufficient with the application; however, if selected, an official college transcript will be required prior to entering on duty. All education must have been successfully completed and obtained from an accredited school, college, or university. Foreign education must be evaluated by an approved organization. For additional information, refer to the U.S. Department of Education web site at . All transcripts must be in English or include an English translation.
DD-214 (Member 4 Copy) if claiming Veterans' Preference. Veterans claiming 10 point preference must also submit a VA Letter and an SF-15 Application for 10-point Veteran Preference. Current active duty members must submit a certification that they are expected to be discharged or released from active duty under honorable conditions not later than 120 days after the date the certification is submitted.
Other required documents may include:
CTAP/ICTAP: Certification of Expected Separation, Reduction-In-Force Separation Notice, Notice of Proposed Removal, or appropriate OPM/Agency certification; AND most recent performance evaluation; AND SF-50 demonstrating your separation or the position from which you will be separated.
If you set up your USAJOBS account to send automatic email notifications, you will receive an email acknowledging: 1) the submission of your online Occupational Questionnaire and resume was successful, 2) if you were referred to the selecting official for consideration, and 3) if you were selected or not selected. If you choose not to set up automatic email notifications, you must check your USAJOBS account for the latest status of your application. Your application may be reviewed to verify that you meet the qualifications and eligibility requirements for the position prior to issuing lists to a selecting official. If further evaluation or interviews are required, you will be contacted. We expect to make a final job offer within 40 days after the closing date of the announcement.
Career Transition Assistance Plan(CTAP) or Interagency Career Transition Assistance Plan (ICTAP): If you are claiming CTAP/ICTAP eligibility, provide proof of eligibility to include your most recent performance appraisal, SF-50 showing the full performance level or career ladder of your current or previous position, and proof of eligibility such as a RIF separation notice or letter from OPM/your agency. CTAP/ICTAP eligibles will be considered well-qualified if achieving a rating of 85 or above. Information about CTAP/ICTAP eligibility is at: OPM''s Career Transition Resources website.
More than one selection may be made if another vacancy occurs within 90 days of the issuance of the certification of eligibles.
Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc) should contact: USDA''s TARGET Center at (voice and TDD).
Direct Deposit - Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to a financial institution of your choosing.
E-Verify: Federal law requires agencies to use the E-Verify system to confirm the employment eligibility of all new hires. If you are selected as a newly hired employee, the documentation you present for purposes of completing the Department of Homeland Security (DHS) Form 1-9 on your entry-on-duty date will be verified through the DHS ''E-VERIFY'' system. Under the system, the new hire is required to resolve any identified discrepancies as a condition of continued employment.
!benefits.hms?orgId=15&jnum;=131454Estimated Salary: $20 to $28 per hour based on qualifications.
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